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Kids Summer Camp Planning

Planning a Summer Camp by Kimberly A. Sims

1. Begin planning a year in advance. It takes at least six months to initiate a Kid’s camp:

For Instance:
– Seek out funding and/or donations,
– Seek out volunteers, staff, and activity leaders
– Seek out resources, and materials for planned camp theme, daily activities, special trips/events etc.
– Determine if meals and transportation will be provided.

2. Decide upon the location of the camp:

For Instance:
– At a community park (with permission of the community Park District)
– At the church (inside building, outside)
– Church leaders backyards (according to age groups)
– Rented space.

3. Determine space needed for the:

– Number of enrollment
– Number of daily activities (Always have an alternative activity back-up plan)
– Number of enrollment per activity

4. Decide upon the number of weeks the Kid’s Summer Camp will be held:

For instance:
– Full Summer
– Two weeks
– Four weeks

5. Decide upon the number of hours the camp will be held:

For instance:
– Half Day
– Full Day
– 2 – 5 Hrs.

6. Solicit by application and select the number of volunteers, staff, and activity leaders based upon the number of enrollment and activities:

For instance:
– Bus Driver
– Kitchen Help
– Activity Leaders
– Activity Assistants
– Set-up Crew
– Cleaning Crew
– Games
– Arts/Crafts
– Bible Lessons
– Off-site Activities i.e. swimming, bowling etc.
– Off-site Field Trips

7. Perform Background Checks on all selected camp staff.

8. Plan daily activities in intervals based on cost, number of available staff, calendar days/hours, themes, and special events, etc.:

For instance:
– 15 minute interval
– 30 minute intervals
– 1 hour interval
– Day Activity (special trips, or events)
– Determine lunch/snack, and restroom breaks
– Determine cost of each off-site activity

9. Determine snacks and meals based on number of enrollment and hours of camp:

For instance:
– Daily lunch provided for full day camp w/morning and afternoon snacks
– Snack provided for Half Day
– Enrollees bring their own lunch
– Catered Meals
– No meals/snacks provided (for 1 hr camps, in this instance if desired a treat can be sent home with the youth after session)

10. Acquire all resources and materials need for implementation of all calendar activities and schedule off-site events:

11. Provide training for all volunteers, staff and activity leaders:

For instance:
– Schedule CPR and First Aid training at local Red Cross Agency.
– Schedule training for all staff for implementation of all calendar activities i.e. crafts, games, etc.
– Discipline
– Child Safety

12. Plan Registration Kick-Off Event for Enrollment:

13. Develop all forms needed:

For instance:
– Application (Employment, Volunteers, Camp Enrollment etc.
– Rescource Contact Sheet
– Materials List
– Medical History
– Waiver and Release of Information Indemnification
– Photo Agreement
– Rules and Behavior Agreement
– Volunteer, Staff and Activity Leader Name Badges
– Kid Name Badges
– Calendar of Activity and Events
– Newsletter Template
– Medicine/Allergy Form
– Emergency Contact Form

14. Provide training sessions for all volunteers, staff and activity leaders:

For instance:
– Schedule CPR and First Aid training at local Red Cross Agency.
– Schedule training for all staff for implementation of all calendar activities i.e. crafts, games, etc.
– Discipline
– Child Safety
– Volunteers, staff and activity leader name badges
– Kid Name Badges

15. Promote and Advertise Kid’s Camp.

16. Implement Registration Kick-Off Event for Enrollment.

17. Implement Kid’s Camp to include a Prize Store….and Have Lots of Fun!!

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